Work-Study

Work-Study

Are You Ready to Get to Work?

Find the perfect opportunity to earn while you learn today! Our work-study program gives you the opportunity to earn money to assist with educational expenses. 

Kirkwood employs approximately 400 students during the academic year. Join our team today!

View Job Listings Contact the Work-Study Office

About Your Work-Study Award

Amounts are not carried forward to future years and any unearned amount is forfeited. Work-study awards are the maximum you may earn — they are not a guarantee of funds.

To increase your award, you must have your supervisor approve the increase and the supervisor will email the Work-study Coordinator to be approved.

Note: Not all students are eligible to have an increase to a Work-study award.

On-Campus Positions

 

Office Assistant

1 Opening, 2020 – '21

Department: Arts and Humanities
Position Summary: Assist the Arts & Humanities department with various tasks and projects.
Principal Duties/Responsibilities: Provide support primarily to our music students.  Will check out keys to the practice rooms based on schedule provided.  Will monitor music wing. Other duties as assigned.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Cindy Wilhelm
Email/Phone: cindy.wilhelm@kirkwood.edu | 319-398-4913

 

Language Lab Assistant

1 Opening, 2020 – '21

Department: Global Learning
Position Summary: The work study student will be responsible for monitoring the English Language Lab on the Cedar Rapids main campus. Interest in working with students from other countries and cultures is a necessity. Fluency in another language, especially French or Arabic, is a plus.
Principal Duties/Responsibilities: Overseeing computer lab, checking students in and out, implementing sanitizing procedures, helping students with computer related tasks such as attending weblive classes, editing documents, and PowerPoint presentations.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Sharon Falduto
Email/Phone: sharon.falduto@kirkwood.edu | 319-398-5668

 

Learning Services - Office Assistant

1 Opening, 2020 – '21

Department: Learning Services
Position Summary: Assist in covering the Learning Services office during lunch and in the late afternoon. Providing customer service and support to students in a confidential and professional environment.
Principal Duties/Responsibilities: Daily filing, faxing, photocopying, and data entry. Occasional light cleaning, organizing and restocking the office with supplies. You may also help the department by running errands around campus and assisting with special projects. To apply please email your resume or a document identifying your employment experience, extra-curricular or volunteer activities that would be relevant to this position.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Nic Jones
Email/Phone: nic.jones@kirkwood.edu | 319-398-5574

 

 

Office Assistant - Iowa County Center (in Williamsburg, IA)

1 Opening, 2020 – '21

Department: Iowa County Center
Position Summary: Student and general reception desk support, general software/weblive support to students, possible test monitoring, open and closing center and building supervision.
Principal Duties/Responsibilities: Provide quality customer service to students, community members, and others through in-person and phone contact. Schedule appointments for testing/advising/building usage. Assist building coordinator and director with various tasks as needed.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Marci Mohr
Email/Phone: marci.mohr@kirkwood.edu | 319-398-5899 ext. 6601

 

One Stop Assistant

1 Opening, 2020 – '21

Department: Enrollment Services
Position Summary: Support the college's veteran's affairs student certifying official with routine office tasks.
Principal Duties/Responsibilities: Student will need computer skills, office skills, phone skills, and filing abilities.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Ramona Taylor
Email/Phone: ramona.taylor@kirkwood.edu | 319-398-4962

 

Fitness Room Assistant - Iowa City Campus

2 Openings, 2020 – '21

Department: Student Services
Position Summary: Responsible for monitoring the Iowa City Campus Fitness Room.
Principal Duties/Responsibilities: Student must have work availability during the day either Monday and Wednesday or Tuesday and Thursday. Assist users with equipment use, general light cleaning, and general supervision of students, staff, and faculty using the fitness room. General office duties as assigned including, but not limited to, telephone calling and data entry.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Heidi Morrison
Email/Phone: heidi.morrison@kirkwood.edu | 319-887-3971

 

Studio and Resource Room Manager (Interior Design) 

2 Openings, 2020 – '21

Department: Business and IT
Position Summary: Maintain Interior Design resource room - update and organize. Some software assistance, troubleshooting, lab monitoring, and sample ordering, etc. Assist with career days, orientations, etc. Qualifications: Some computer/software knowledge helpful. Occasional evening work. Enrolled Interior Design student preferred.
Principal Duties/Responsibilities: Some computer/software knowledge helpful. Occasional evening work. Enrolled Interior Design student preferred. Specific tasks may include: Wiping down drafting tables and the counter in the classroom using spray cleaner and rags under the sink. Cleaning the sink and microwave in the classroom. Keeping the paper towel dispensers supplied. Wiping down the tables in the resource room. Emptying the recycle paper bin by the copier into the recycle bin in the hallway. Re-attaching overhead graphics/paper in resource room as needed. Straighten all binders and materials. Straighten and organize magazines on shelves. Monitor the use of the classroom during open lab times TBA. Assist students with questions should they have any. Lock and secure the classroom after monitoring/work is done by closing door in between mini computer lab and studio, locking the main door, and locking up laptop cart. Contacting manufacturers and reps for new products and materials for our resource room. Contacting manufacturers and reps to come in and do presentations of their products.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Jillissa Moorman
Email/Phone: jillissa.moorman@kirkwood.edu | 319-398-4917

Cleaning and Equipment Organizing Assistant - Ceramics

1 Opening, 2020 – '21

Department: Arts and Humanities
Position Summary: Assist with cleaning and sanitation in the Art and Theater Annex and Kiln Building.
Principal Duties/Responsibilities: 

Focusing mainly on the Ceramic and Sculpture Studios, this rewarding and relaxed position will require an eye for detail and cleanliness while being a part of the charismatic 3D Art Department.  With the current situation regarding the importance of health and safety, the majority of your role will be to keep all common areas, tools, and equipment sanitized and organized within the ceramic and sculpture studios. You will also be tasked with helping the part time and lead studio technicians with various jobs in the Art and Theater Annex as well as the Kiln Building. This job will require you to be abled bodied, to be on your feet for the majority of your shift, lift up to 50lbs, work with and around students, and a willingness and desire to be creative and to get dirty.

Pay Rate: $10.56/hr
Hours: TBD
Contact: Spencer Cleland
Email/Phone: spencer.cleland@kirkwood.edu | 319-398-4844

 

 

Information Technology - Software Developer Assistant 

1 Opening, Fall 2020 - '21

Department: INTE
Position Summary: Position in Application Development and Support department to assist with documentation and testing.
Principal Duties/Responsibilities: Create test scripts and test software, work with software developers to create system, technical and user documentation for software systems, other duties as assigned.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Sara Swanson
Email/Phone: sara.swanson@kirkwood.edu | 319-398-7641

 


Off Campus Positions

Boy Scouts of America - District Associate 

2020 – '21 Fall, Spring, Summer

Organization: Boy Scouts of America - Federal Work Study Linn and Johnson County
Position Summary: The District Associate will work with the District Executive by assisting with administrative functions in support of District operations. District Associates will achieve progress towards specific goals and objectives which include: program development through collaborative relationship, volunteer recruitment and training, fundraising, membership recruitment and retention. Achieve net income and participation objectives for assigned camps and activities. Help the District Executive recruit leadership for finance campaign effort to meet the financial needs of the organization.
Principal Duties/Responsibilities: Assist District Executive with the above mentioned activities.
Qualifications/Special Skills: Must have taken or currently taking classes within fields of marketing, fundraising, business management or program development. Must have a desire to learn about non-profit business, business management, and fundraising. Self-motivated individual with solid time management skills and strong organizational skills is a plus. Training is provided and while awareness of the Scouting program is a plus, it is not a prerequisite. Must be working toward an Associate Degree or Bachelor's Degree from an accredited college or university. Must have a valid driver's license and be 18 years of age or older. Candidates must submit cover letter and resume.
Days/Hours Needed: TBD - Will work with your school schedule
Pay Rate: $10.56/hr Able to apply for the Federal Work Study Program or work toward class credit. Mileage reimbursement will be provided by using the yearly IRS Business Standard Rate.
Contact: Stephen Mayne
Email/Phone: stephen.mayne@scouting.org | 319-200-2246

Boy Scouts of America - Marketing and IT Associate 

2020 – '21 Fall, Spring, Summer

Organization: Boy Scouts of America - Federal Work Study Linn and Johnson County
Position Summary: The Marketing and IT Associate will help in the development and maintenance of the social media plan, including monitoring and updating our Snapchat account and our Facebook, Twitter and YouTube pages. Write, edit copy, proofread, and preparing files for the printer or distribution of newsletter articles and marketing materials. Prep duties for special Council-wide event throughout the year, such as the fall popcorn sale, career fairs, recruitment nights, summer camps, and our Annual Boy Scout Sporting Clays Classic Fundraiser. Posting announcements or calendar updates to the Council website. Consultation on marketing flyers and brainstorming of ideas. Community outreach opportunities. Other marketing duties and office work as needed, for example bulk mailings, stickers, website content, marketing channel research, etc.
Qualifications/Special Skills: Must have taken or currently taking classes within fields of marketing, fundraising, business management and/or information technology. IT background is highly desired. Must have a desire to learn about non-profit business, strategic marketing tactics, IT protocol and fundraising. Self-motivated individual with solid time management skills and strong organizational skills is a plus. Training is provided and while awareness of the Scouting program is a plus, it is not a prerequisite. Must be working toward an Associate Degree or Bachelor's Degree from an accredited college or university. Must have a valid driver's license and be 18 years of age or older. Candidates must submit cover letter and resume.
Days/Hours Needed: TBD - Will work with your school schedule
Pay Rate: $10.56/hr, you can also apply for the Federal Work Study Program or work toward class credit. Mileage reimbursement will be provided by using the yearly IRS Business Standard Rate.
Contact: Stephen Mayne
Email/Phone: stephen.mayne@scouting.org | 319-200-2246

Boy Scouts of America - Youth Program Aide 

2020 – '21 Fall, Spring, Summer

Organization: Boy Scouts of America - Federal Work Study Linn and Johnson County
Position Summary: As a Youth Program Aide in the Scoutreach program, you will have the responsibility to facilitate weekly meetings at local elementary schools or neighborhood centers. Meetings last about 60-90 minutes. Training is provided and while awareness of the Scouting program is a plus, it is not a prerequisite. We currently provide programs at several sites throughout Cedar Rapids and Iowa City. Depending on the demand, interns could be offered multiple sites. Must provide programs during the scheduled hours determined in advance by the Council and program site. Based on your class schedule, accommodations can be made as to which weekdays you can commit to. Interns will plan and initiate a curriculum of activities to develop the program. A Youth Program Aide will act as a mentor by the education advice and lessons you will teach.
Qualifications/Special Skills: Must have taken or currently taking classes within fields of child development, education or outdoor recreation. Must have a desire to learn about non-profit organizations and program development. Self-motivated individual with solid time management skills, strong organizational skills in management and planning. Must be working toward an Associate Degree or Bachelor's Degree from an accredited college or university. Must have a valid driver's license. Must be 21 years of age or older to run program sites, or 18 years of age or older to assist with program sites. Candidates must submit cover letter and resume.
Days/Hours Needed: TBD - Will work with your school schedule
Pay Rate: $10.56/hr Able to apply for the Federal Work Study Program or work toward class credit. Mileage reimbursement will be provided by using the yearly IRS Business Standard Rate.
Contact: Traci Raber
Email/Phone: traci.raber@scouting.org | 319-862-0541

YPN - Clerical Support Staff 

2 Openings, Fall 2020 – '21 

Organization: YPN
Position Summary: The work-study position is responsible for assisting YPN in our partnership with the Department of Human Services by offering on-site clerical assistance to DHS staff.
Principal Duties/Responsibilities: Clerical duties including, but not limited to, making packets, purging files, sorting, shredding, copying, and all other clerical work as assigned. Able to work during normal business hours from 8:00 a.m. - 4:00 p.m.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Tasia Davidson
Email/Phone: tdavidson@ypniowa.org | 319-364-8909 ext. 421

YPN - We Care Support Staff

2 Openings, Fall 2020 – '21

Organization: YPN
Position Summary: Assist in the provision of day-to-day operations specifically with the We Care Shop for clients. The position entails assistance with inventory and customer service to the general public that are making donations. Hours are flexible.
Principal Duties/Responsibilities: Greets guests to the We Care Shop upon arrival and assists with their needs. Answers phones and transfers calls to the appropriate staff person. Accepts and processes donations to the We Care Shop. Works in We Care to stock shelves, hangs clothes, cleans toys, etc. Additional clerical work as directed. Assists with program support needs connected to YPN services.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Tasia Davidson
Email/Phone: tdavidson@ypniowa.org | 319-364-8909 ext. 421

YPN - YouthPort 21CCLC Work-Study Support 

2 Openings, Fall 2020 – '21

Organization: YPN
Position Summary: Out of School Time Support. Greets youth enrolled in programming. Carry out duties connected to your assigned group. Activities include but are not limited to: homework help, computer time, arts & crafts, physical activities, games, outdoor time, etc. Maintain the safety of the space in which young people are engaging with programming. Other duties as assigned by the 21CCLC Site Director.
Principal Duties/Responsibilities: Provides professional written and verbal communications within the agency and community, practices preventative, safe work habits, observes all laws, safety mandates, agency expectations, and regulations, reports all injuries and incidents per agency & program protocol.Training Provided: Process and procedure, other on the job training.
Days/Hours Needed: Generally Monday – Thursday 3 – 6 p.m., and Friday 2 – 5:30 p.m.
Pay Rate: $10.56/hr
Contact: Megan Bogdan
Email/Phone: mbogdan@ypniowa.org | 319-640-4577

Bridgehaven - Volunteer Treasures Sorter 

5 Openings, Fall/Spring 2020 – '21

Organization: Bridgehaven
Position Summary: Sorter in Bridgehaven's resale shoppe, Treasures, at 405 8th Ave SE.
Principal Duties/Responsibilities: Organization of donated items: sorting, hang and price clothing; clean housewares; test electronics and toys; keep sorting area clean and free from clutter. Some customer service in answering donation door and receiving donations.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Leanne Rezac
Email/Phone: leanne@bridgehavencr.org | 319-364-8967

Swisher Library - Library Clerk 

1 Opening, 2020 – '21

Organization: Swisher Library
Position Summary: Library Clerk.
Principal Duties/Responsibilities: The Library Clerk will work under the direct supervision of the Library Director. Duties include checking materials in and out for patrons, shelving materials, working with Story Time and other children’s programming, and other duties as needed. Must be comfortable using a computer and working with patrons of all ages.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Laura Hoover
Email/Phone: swishlib@southslope.net


Common Work-Study Questions

When do I secure my work-study job? And when do I start?

Work-study supervisors typically begin filling positions for the next academic year in April. Talk to your supervisor directly to find out when you should begin work. 

Can I switch jobs during the year? 

Yes. If you are offered another position on campus, you may switch. You should notify your current supervisor that you will no longer be working for them and the hiring supervisor should notify the Work-study Coordinator that they have hired you to work in their office, to make sure there are no budgetary issues.

Do I have to report work-study earnings on my income tax?

Yes. All earnings, including federal Work-study dollars, must be included on your Federal Income Tax form if you file. You will receive a W-2 form from Kirkwood showing the amount of earnings during the previous calendar year.

Do I have to report work-study earnings on my FAFSA?

Although you must include the amount of federal student employment earning in the adjusted gross income figure on the FAFSA, you will also show the amount of these earnings as a Title IV exclusion on the FAFSA.

This means that the processor will exclude from the income the amount you earned in federal Work-study, thereby reducing the amount of income considered in the eligibility formula.

Policy, Procedure and Responsibilities Guide

The Work-study program is administered by the Financial Aid Office. The supervisor of each department requests a specific award amount for each student worker for the academic year, based on departmental needs and available Work-study budget. Returning students are responsible for securing their Work-study positions each year in April and early May.

If you are new to the Work-study program, you will be notified of your Work-study award via your Kirkwood email account in June. This notification will prompt you to view the current Work-study openings. If you were not initially awarded, and you interested in the Work-study program, you can inquire with the Work-study coordinator to see if you are eligible.

Contact the supervisor of the Work-study position you are interested in to set up an interview. 

Students must qualify for the Federal Work-study Program. Federal Work-study is a form of federal financial aid therefore you must complete the FAFSA form for possible eligibility. Work-study award amounts are not a guarantee of funds; it is the maximum a student is able to earn.

It is the responsibility of the supervisor and the student to monitor hours and dollars earned so the student does not become ineligible for Work-study if one of the following occur:

  • Student withdraws completely from Kirkwood classes
  • Student is not registered for any Title IV credits
  • Student demonstrates no financial need based on federal FAFSA results
  • Student is put on Financial Aid Suspension
  • Student graduates from Kirkwood Community College

Students are not eligible to work if they have not submitted the forms necessary to process their financial aid award.

Discuss your expectations regarding the position tasks and responsibilities with your student workers.

Complete all “New Hire-Work Study” Forms with your Work-study student(s) before they can begin working.  This is only applicable for first-time Work-study students.  If your student(s) are switching Work-study positions or adding a Work-study position, you only need to complete the “New Hire” form with your student.

All Work-study students must have the following forms on file with the Human Resource department before they can begin working on campus. Please complete these forms with your Work-study student(s) if they have never worked on campus previously.

  • Kirkwood Community College “New Hire-Work Study” form
  • Current W-4 Forms (Employee's Withholding Allowance Certificate)
  • I-9 Form (Employment Eligibility Verification) on file in Human Resource. Students are required to provide two types of appropriate documentation when filing the I-9 form. 
  • Kirkwood Community College Direct-Deposit Form. All earnings are direct deposited to the student’s bank account; paychecks will not be issued.
  • Confidentiality Agreement Form
  • Electronic Consent for W-2 Form

If a student fails to provide the required documentation, he/she will be removed from the work schedule and will not be allowed to work until the documentation is completed.

Coordinate work schedules that will not conflict with the student's class schedule.

Time sheets are filled out within the students' MyHub account and will be submitted to the supervisor on the cutoff date according to the Payroll Calendar (supplied to the student by the supervisor). It is the responsibility of the supervisor and student to monitor the hours worked to ensure that the student does not exceed their remaining Work-Study award balance. If the student works more hours than their award, the department is responsible for payment of wages. To check on a remaining balance, supervisors can utilize Reporting Services or contact the Work-study Coordinator.

By approving the electronic timecard, the supervisor is verifying that the student worked the documented hours. 

Inform and document if a student is not fulfilling their responsibilities and warn of potential job dismissal.

Complete the Employee Termination Form on KIN, and submit to HR, if your Work-study employee is dismissed.

Monitor department budgets to avoid spending more than the budget allocation.

Notify the Work-study Coordinator before hiring new students to see if they are eligible for federal Work-study.

Award and adjust student Work-study awards.

Keep a current file of job descriptions for all positions.

Confirm where student workers are assigned to work.

Insure federal regulations and institutional policies are followed.

Complete all “New Employee Forms” with your Work-study supervisor before you begin working.  This is only applicable for first-time Work-study students.  If you are switching Work-study positions or adding a Work-study position, you only need to complete the “New Hire-Work Study” form with your supervisor.

All Work-study students must have the following forms on file with the Human Resource department before you can begin working on campus. Please complete these forms with your Work-study supervisor.

  • Kirkwood Community College “New Hire-Work Study” form.
  • Current W-4 Forms (Employee's Withholding Allowance Certificate). 
  • I-9 Form (Employment Eligibility Verification) on file in Human Resource. Students are required to provide two types of appropriate documentation when filing the I-9 form.
  • Kirkwood Community College Direct-Deposit Form. All earnings are direct deposited to the student’s bank account; paychecks will not be issued. 
  • Confidentiality Agreement Form.
  • Electronic Consent for W-2 Form.

If a student fails to provide the required documentation, he/she will be removed from the work schedule and will not be allowed to work until the documentation is completed.

Perform tasks as assigned by the supervisor.

Contact your supervisor if you will be absent due to illness as early in the work day as possible. In addition, advance notice should be given when requesting a change in the work schedule or to take time off.

Continued tardiness or failure to notify your supervisor when you cannot report for work is sufficient grounds for termination.

Inform your supervisor of your class schedule and availability to work.

Keep your electronic timecard up to date.

Time sheets are filled out within the students' MyHub account and will be submitted to the supervisor on the cutoff date according to the Payroll Calendar (supplied to the student by the supervisor).

Monitor the hours you have left to work. Talk to your supervisor about increasing your Work-study award before your award runs out. 

If a student falsifies a timecard information the Student Employment Coordinator is obligated to report this incident of fraud to the Department of Education's Office of the Inspector General. A federal investigation may result. Falsification of a timecard will result in immediate dismissal from the Work-study program. The student will not be eligible to work on campus the remainder of their time at Kirkwood.

Represent yourself and Kirkwood Community College in a professional manner and maintain the confidentiality of student and College records to which you may have access. Appropriate work attire is expected at all times. Speak to your supervisor for suggestions.

Student workers will be scheduled to work approximately 5 – 10 hours per week. Work-study students may not work more than 20 hours a week during the school year. Work study students may work up to 28 hours per week during break periods and during the summer.

All students should keep in mind, once you have earned your full Work-study award, you must stop working immediately. Contact your supervisor to see if their budget will allow for an increase in the Work-study award. The supervisor will request, by email, an increase in the award to the Work-study coordinator.

All students should be given the opportunity to work their Work-study awards in the department to which they are hired. The student, together with the supervisor, should plan a work schedule that is compatible with his/her class schedule. Any request for time off, such as a weekend or a particular shift, must be approved in advance by the supervisor.

Federal regulations require verification if a student works during a scheduled class time.

A student may be terminated from their Work-study position if the student is not performing in a satisfactory manner. The supervisor should make clear to each student employee their performance and responsibility expectations. The termination process is up to the supervisor's discretion.

Immediate Dismissal: If a student has falsified records including timecards, divulged confidential information from the workplace, or is caught stealing, the student will immediately forfeit employment opportunities while at Kirkwood Community College.

If a student falsifies a timecard information the Student Employment Coordinator is obligated to report this incident of fraud to the Department of Education's Office of the Inspector General. A federal investigation may result. Falsification of a timecard will result in immediate dismissal from the Work-study program. The student will not be eligible to work on campus the remainder of their time at Kirkwood.


Contact Work-Study

If you have questions about the work-study program, contact Cindi Reints, work-study coordinator, at 319-398-5475 or email cindi.reints@kirkwood.edu.