Find information about our enrollment policies and what they mean for you.
For any questions that aren't addressed on this page, reach out to the Enrollment office at: 319-398-7600.
The Special Appeals Committee may consider an appeal to a Kirkwood refund or enrollment policy for situations that are beyond the student’s control. There is no form to fill out. To make an appeal, the student must:
1. Write a letter to the “Special Appeals Committee” that:
2. Make copies of documents such as a doctor’s note that support the student’s claim, are detailed and include the date of the event.
A request for a tuition refund due to medical reasons must include a document that proves the medical condition has been treated or improved to the point where it will no longer prevent the student from completing future courses.
3. Mail the letter and copies of supporting documents to:
Enrollment Services
3046L Iowa Hall
Kirkwood Community College
6301 Kirkwood Blvd SW
Cedar Rapids, IA 52404
Or email them, preferably from your Kirkwood email account, to enrollment@kirkwood.edu.
Students who receive financial aid and withdraw from all classes may end up with a balance due even if an appeal is approved. Federal regulations govern how much of the aid a student must pay back. The Financial Aid office makes this calculation after all classes are dropped. Any student considering dropping all classes should first speak with a financial aid representative located on 3rd floor of Iowa Hall to determine how dropping would affect their financial aid.
Keep in Mind
Find your course’s last day to drop and last day for a refund.
Iowa Code Section 261F.2 and Title 34 of the Code of Federal Regulations, Section 601.21, require the development, administration, and enforcement of a code of conduct governing educational loan activities.
Our officers, employees, trustees and agents, including the alumni association, booster club, and other organizations associated with Kirkwood Community College, agree to the provisions of this Code of Conduct and will refrain from:
This institution is committed to providing the information and resources necessary to help every student achieve educational success. To accomplish this goal the financial aid staff will consider each student’s individual needs.
A comprehensive Code of Conduct detailing permissible and impermissible activities has been provided to all of our officers, employees, and agents affiliated with this college.
Kirkwood encourages students to share concerns about the quality of service provided by any support area or the quality of the learning experience provided by faculty. Kirkwood’s complaint procedure is intended to provide a clear process for the college to address student and community concerns.
For more information and a link to the student complaint form, please see the Student Complaint Procedure in the college catalog.
Students enrolling at Kirkwood are classified as residents or nonresidents of Iowa, or as international students, for admission and tuition purposes by the college’s Enrollment Services office.
The College definition of a resident requires 90 consecutive days of permanent residency within the state leading up to the student's first semester of enrollment. Students who come to the state of Iowa for the purpose of attending college are classified as non-resident. Once the student's first semester of enrollment has begun, residency status can only be changed with a qualifying event (as defined on the Request to Change Residency Status form).
Residency status changes are not automatic. They must be requested by the student and supported with appropriate documentation. The Request to Change Residency Status form and all required documents must be submitted to Enrollment Services no later than the first week of classes for the request to be considered for the current semester. Requests submitted later than this will be reviewed and considered for the following semester. In no case will a residency status be changed retroactively for prior terms.
To determine resident or non-resident residency, the primary determination is the reason a person is in the state of Iowa. The second determination will be the length of time a person has resided in Iowa. If a person is in the state primarily for educational purposes, that person will be considered a non-resident. If a person holds an F-1 or J-1 student visa status, the residency classification is international.
The Registrar or Global Learning office may require written documents, affidavits or other related evidence deemed necessary to determine why a student is in Iowa. The burden of proof is on the student.
To request a change of residency status, a student is required to submit the Request to Change Residency Status form, and file at least two of the following documents about their purpose for being in Iowa. No two documents may come from the same source:
Refugee or asylum grantees, or students whose current residency status is International, are also required to provide one of the following:
The domicile of a minor shall follow that of the parent with whom the minor resides.
A financially dependent minor student whose parents move from Iowa after the student is enrolled remains a resident provided the student maintains continuous enrollment. A financially dependent minor student whose parents move from Iowa during the senior year of high school will be considered a resident provided the student has not established domicile in another state.
A minor student who has been a continuous student and whose parents move to Iowa may become a resident at the beginning of the next term provided the student is dependent upon the parents for a majority of financial assistance.
A person and their spouse who has moved into the state of Iowa as the result of military or civil orders from the federal government and the minor children of such persons is entitled to residency status. A military service veteran who was a resident of the state of Iowa prior to entering the service shall be classified as a resident if the veteran returns to Iowa upon separation from service and their separation papers are filed with the county recorder. It is Kirkwood's policy that all veterans who have served active duty, for purposes other than training, will be awarded resident tuition upon certification of this status by the VA certifying official.
Kirkwood retains official academic records of enrollment and credit earned (transcripts) in perpetuity. The transcript is considered the final accurate record of academic accomplishment.
Tuition refunds are computed as of the date the class is dropped via MyHub, or is withdrawn at the Enrollment Services office or at a Kirkwood Center.
You can find the refund date for your class or the refund dates for your whole schedule here.
If a student withdraws completely or fails all courses (or any combination of the two), the Higher Education Amendments of 1998, Public Law 105-244, requires colleges to determine how much aid must be returned (repaid) to the U.S. Department of Education. Students could be required to return (repay) all or a portion of federal grants if they earned zero credit hours for the term.
Read the full Return of Title IV Funds policy
The National Guard or Reserve policy offers options to a student who is a member, or the spouse of a member if the member has a dependent child, of the National Guard or reserve forces of the United States and who is ordered to start national guard, military service or federal service or duty.
Contact Enrollment Services:
Phone: 319-398-7600 or 1-877-386-9101
Fax: 319-398-4928
Email: Enrollment - enrollment@kirkwood.edu
Location: 3rd Floor Iowa Hall
Monday – Friday, 8 a.m. – 5 p.m.
Mailing Address:
Kirkwood Community College
Enrollment Services
6301 Kirkwood Blvd. SW
Cedar Rapids, Iowa 52404